Chargeback Letter Template UK

The Chargeback Letter Template UK is offered in multiple formats, including PDF, Word, and Google Docs, featuring customizable and printable examples.

Open – Template

Online – Template

Sample

Chargeback Letter Template UK

Editable – Printable

PDF – 1 PDF – 2

Chargeback Letter Template UK

1. Your Information



2. Merchant Information



3. Transaction Details


4. Reason for Chargeback

5. Supporting Documentation

6. Declaration

7. Signature


8. Additional Notes

PDF

WORD

Examples

Chargeback Letter Template UK (1)
To:
[Name of the Merchant]
[Merchant’s Address]
[Merchant’s Phone]
[Merchant’s Email]
From:
[Your Name]
[Your Address]
[Your Account Number]
[Your Phone]
[Your Email]
Date:
[Date]
Subject:
Request for Chargeback – Transaction Date: [Transaction Date]
Dear [Merchant’s Name],
Introduction:
I am writing to formally request a chargeback for the transaction listed above, which took place on [Transaction Date] for the amount of £[Transaction Amount]. The reason for this chargeback request is [Specify Reason, e.g., unauthorized transaction, goods not received, etc.].
Transaction Details:
  • Transaction ID: [Transaction ID]
  • Payment Method: [e.g., credit card, debit card]
  • Item Description: [Description of the purchased item/service]
Supporting Evidence:
Enclosed are copies of documents that support my claim, including but not limited to:
  • [List of Enclosures, e.g., receipts, emails, etc.]
  • [Further proof of the claim if applicable]
Resolution Request:
I kindly ask that you initiate the chargeback process and notify me of its outcome at your earliest convenience. I expect my account to be credited the amount of £[Transaction Amount].
Conclusion:
Thank you for your attention to this matter. I look forward to your prompt response as I trust that this issue will be resolved swiftly.
Sincerely,
[Your Signature]
[Your Name]
Chargeback Letter Template UK (2)
To:
[Name of the Merchant]
[Merchant’s Address]
[Merchant’s Phone]
[Merchant’s Email]
From:
[Your Name]
[Your Address]
[Your Account Number]
[Your Phone]
[Your Email]
Date:
[Date]
Subject:
Chargeback Request for Unauthorized Transaction – [Transaction Date]
Dear [Merchant’s Name],
Introduction:
I am writing to dispute a charge made to my account on [Transaction Date] amounting to £[Transaction Amount]. This transaction was not authorized by me, and I request a chargeback for it.
Details of the Transaction:
  • Transaction ID: [Transaction ID]
  • Date of Transaction: [Transaction Date]
  • Nature of Transaction: [Brief Description, e.g., online purchase]
Reason for Chargeback:
I did not authorize this transaction, and I have not received any goods or services in exchange for this charge. I have tried to resolve the issue directly with you but have had no success.
Requested Action:
I kindly ask for a chargeback to be issued for the amount of £[Transaction Amount] and for my account to be credited accordingly.
Supporting Documents:
Enclosed are copies of relevant documents that support my case, including:
  • [List of Documents, e.g., bank statement, email correspondence]
  • [Any additional documentation relevant to the dispute]
Conclusion:
I appreciate your immediate attention to this matter and look forward to resolving this dispute quickly.
Thank you very much.
[Your Signature]
[Your Name]

Printable

PDF – 1 PDF – 2

Chargeback Letter Template UK